Office Manager

Job description

CC Finance Group is a privately held Fintech Group that operates in Investment Services, Fund Administration, Online Investing, and Payments. With roots dating back to 1972, the Group today is evolving at a fast pace whilst keeping the same core principles, that of providing clients the best service using the latest technology and the top professionals in their field, whilst ensuring the strictest governance and ethics.

We are committed to attracting and selecting the very best people to join our team and to creating a workplace that promotes individual career growth; we value our people and their well-being. The group employs over 190 people from over 27 countries around the world with Assets Under Management and Administration of over 2 billion.

The Fintech division is made up of a multinational team of over 50 IT specialists who thrive on a challenge and are always looking at developing the next big thing. We are currently working on some very exciting projects that include investment and banking both of which are on an international scale. We are utilizing the very latest technologies to get us there.

Duties & Responsibilities:

  • Responsible for the general upkeep of CC Group offices
  • Monitor and maintain the general workplace conditions and maintenance
  • Communicate with the landlord and different service providers, including negotiating terms, managing contracts and organizing invoices
  • Support employees onboarding and off boarding
  • Keep track of the office related budgets
  • Design, implement and organize office policies, standards and procedures.
  • Support the marketing team with coordinating events.
  • Report and organize repairs of any maintenance needed within offices and replace any breakages.
  • Searching for new suppliers based on quality, costs, and efficiency
  • Review contract specifications on behalf of the company
  • Communicate with vendors to ensure that the product arrives in a timely fashion
  • Negotiate with external vendors to secure advantageous terms
  • Collate purchase orders and purchase requisitions in order to find the best options of hardware, software, goods and supplies
  • Purchase office supplies and equipment whilst maintaining stock levels.
  • Control spend and build a culture of long-term saving on procurement costs
  • Track and report key functional metrics to reduce expenses and improve effectiveness
  • Lead transformational activities to build procurement organizational capabilities and improve procurement efficiency


Experience & Education Requirements

  • Must have 1-2 years office management experience including experience within procurement, ideally within a fast paced environment
  • Knowledge of sourcing and procurement techniques
  • Excellent Command of English, both spoken and written
  • Being fluent in Maltese will be considered an asset
  • Highly conversant with MS Office applications such as Word, Excel and Power Point

Skills Requirements

  • High sense of responsibility, punctuality, accuracy and attention to details
  • Tact and discretion, for dealing with confidential information
  • Multitasking- flexible and adaptable approach to work, the ability to work with fast-paced, ever changing environment
  • Ability to work independently and in a team


We are committed to attracting and selecting top people to join our team. We are also committed to creating a workplace that encourages individual growth; we value our people and their well-being.

We are committed to attracting and selecting top people to join our team. We are also committed to creating a workplace that encourages individual growth; we value our people and their well-being.

What we offer:

- Ongoing internal training

- External training opportunities

- Study Leave

- Sponsorship schemes for further studies

- Opportunities for career growth

- Free health insurance

- Discretionary performance bonus

- Employee referral incentive

- Gym subsidy

Visit the home page to see more about our company

All Applications will be acknowledged and treated with maximum confidentiality

Reference: CCMT05022

The enduring goal of Calamatta Cuschieri is that the composition of our workforce should reflect that of the communities in which we work.