The Filing Clerk will form part of the Operations Team which ensures that all administrative work is kept up to date and assist the Operations Team with their day to day duties.

Duties & Responsibilities:

• Filing – to client files as required, including opening new folders and maintaining files
• Filing Order Forms – order forms to be tallied with Orders excel sheet, identifying if order was put through via a face to face meeting, phone, and / or via email/letter/fax. Orders put through following a meeting must be signed by the advisor prior to filing. Orders completed via email/letter/fax must have all documentation attached to the order prior to filing
• Filing batches – invoiced order from batches filed accordingly
• Filing of double entries
• Archiving – Client files – Any documentation older than 10 years, held on 3rd Floor, should be shredded Assisting in the annual statutory audit and preparation of the Financial Statements
• Archiving – Companies files – Any documentation older than 10 years, held 3rd Floor, should be identified prior to deciding whether to shred
• Archives Room – all archived documents to be checked, identifying documentation older than 10 years, prior shredding. All boxes and shelves should be labelled clearly. Each box and corresponding shelf should be listed clearly on an excel sheet.
• Archiving – Closed Client files – Accounts closed by compliance should be archived accordingly.
• Scanning.
• Printing of remittances and credit notes.
• Assisting within other duties in the Operations Team

• Filing – to client files as required, including opening new folders and maintaining files
• Filing Order Forms – order forms to be tallied with Orders excel sheet, identifying if order was put through via a face to face meeting, phone, and / or via email/letter/fax. Orders put through following a meeting must be signed by the advisor prior to filing. Orders completed via email/letter/fax must have all documentation attached to the order prior to filing
• Filing batches – invoiced order from batches filed accordingly
• Filing of double entries
• Archiving – Client files – Any documentation older than 10 years, held on 3rd Floor, should be shredded Assisting in the annual statutory audit and preparation of the Financial Statements
• Archiving – Companies files – Any documentation older than 10 years, held 3rd Floor, should be identified prior to deciding whether to shred
• Archives Room – all archived documents to be checked, identifying documentation older than 10 years, prior shredding. All boxes and shelves should be labelled clearly. Each box and corresponding shelf should be listed clearly on an excel sheet.
• Archiving – Closed Client files – Accounts closed by compliance should be archived accordingly.
• Scanning.
• Printing of remittances and credit notes.
• Assisting within other duties in the Operations Team